HomeTerms and Conditions

  1. Introduction

Welcome to www.ultimatefootball.co.uk

This page tells You the terms on which You as registered users may use the services Ultimate Football provides.

Please read these terms and conditions carefully before registering your team on our website.

In these conditions, “We” “Us” and “Our” means Ultimate Football and “You” and “Your” means all persons named in your team and anyone who is added or substituted at a later date.

  1. Overview

These are the terms and conditions referred to in the form your team captain completed in order to register your team on Our website (‘Registration Form’), for Us to let your team participate in one of our football leagues or competitions.

They describe the terms on which We will supply the Services to You, and they explain our responsibility to You if We fail to meet these standards.

This introduction is designed to give You an overview of the terms and conditions, but it is not part of the terms and conditions themselves.

  1. The Contract

3.1 The Registration Form is your offer to buy the Services from Us on these Conditions, and You must make sure that the Registration Form (and any specification that forms part of your Registration Form) is correct.

3.2 The details required of all players in your team must be entered accurately and in full.

3.3 The acceptance of the terms in the Registration Form by the team captain will constitute a booking made by every individual in your team including anyone who is added or substituted at a later date.

3.4 Your team captain and all players within a team must be 16 years of age or over.

3.5 When We send You email confirmation accepting your registration form, You have a binding contract with Us, and these Conditions are part of it.

3.6 The contract is our entire agreement. No previous statements or representations that We have made to You form part of the contract unless they are written into it. This includes drawings, advertising, catalogues, and other promotional or descriptive material.

3.7 We do not own the sports grounds where matches will be played. All our suppliers have their own booking conditions which are available on request. Despite what clause 3.6 says, You must accept the conditions of our suppliers as part of the contract. You should note that such conditions might include clauses excluding or limiting liability for injury, loss or damage to people or property.

3.8 If either of Us needs to give the other a notice under the contract (‘Notice’), the Notice must be given properly to be effective. Clause 21 explains how to give a proper Notice.

  1. Our Services

4.1 We will supply the Services to You that are set out in the contract. Any fixture dates and times are estimates and We are not guaranteeing those timings.

4.2 The length of the season will vary across venues and is dependent on league capacity.

4.3 We can change the Services if necessary to comply with any regulations, or if our changes do not affect the nature and quality of the Services. If We decide to make a change, We will tell You in a Notice.

  1. Your Obligations

5.1 You must do the following things:

5.1.1 cooperate with Us so that We can supply the Services properly;

5.1.2 give Us any information or materials that We reasonably require;

5.1.3 obtain any proof and permission needed, for Us to supply the Services before We start;

5.1.4 Player Behaviour: It is the responsibility of your team captain to ensure that the behaviour of all members of the Team is acceptable at all times in a match and in interacting with Us. You will be charged for any damages caused by members of Your Team, whether accidentally or otherwise. The captain must pay the cost of any damage or compensation, although this will be the joint responsibility of all the members of your team. We reserve the right to refuse any players entrance to any of our venues or remove any players from our venues, when we deem a player to be: unwell or medically unfit to play; under the influence of alcohol or drugs; abusive and/or aggressive towards any members of staff or other players. All disciplinary matters will be managed by The Football Association, however, We are entitled to ban a team and/or any players, permanently or otherwise, following any unacceptable behaviour. Any player that fails to comply with match bans or the payment of fines will not be permitted to play in their desired match and may be subject to further disciplinary action. Players from all teams must comply with the laws of the game as stated in Rules and Regulations.

5.1.5 Health and Safety To ensure that we adhere to the highest health and safety guidelines, all players of your team must wear protective shin pads on both legs. We will not allow any player without such equipment to participate in a match. Furthermore, suitable footwear must be worn and no metal studs are permitted at any of our venues. Our staff reserve the right to check all player equipment prior to matches commencing. Before the start of every match, your team captain must check the playing area and report any issue to a member of our staff.

5.1.6 Attendance Your team captain must ensure all of your players arrive at the venue at least 10 minutes prior to their scheduled kick off in order to: sign in (where required) all players wishing to play that evening; and pay the Team Match Fee in full in accordance with clause 6. It is the team captain’s responsibility to ensure they have the appropriate number of players to play each fixture. Each team may have any number of players registered at any one time, however; the number of players permitted in a squad for any single match is determined by the league format as follows;

  • 5-a-side: 5 players plus 3 substitutes (total of 8)
  • 6-a-side: 6 players plus 3 substitutes (total of 9)
  • 7-a-side: 7 players plus 3 substitutes (total of 10) the minimum number of players required per team for a match to be considered valid is;

  • 5-a-side: 4 players
  • 6-a-side: 4 players
  • 7-a-side: 5 players If a team is permanently reduced to fewer players than the above in the relevant format, through injury or dismissal (not sin bin), the team captain accepts that their opponents will be awarded a ‘win’ which will be recorded as 3 – 0 against the team unable to play and/or continue. In this scenario and in the event of the match not being able to start, the team with insufficient players must still pay their Full Match Fee, and that of their opponents. Guest Players: If some of the players of your team are unable to come to a match, leaving You short of a full team, You are entitled to bring a maximum of two guest players with You. It is the responsibility of your team captain to ensure guest players complete registration if they are not registered, at least 20 minutes before the match. We reserve the right to change the football venues listed on our website without prior notification if the need arises. Cancellation of fixture When your team captain signs up to the league, they are committing your team to play in every scheduled match during the season. If your team is unable to attend on a specific date, your team captain may advise Us by email only, 7 days before the relevant fixture. If notice of cancellation is received 7 days or more than 7 days before the fixture, the team captain will not be liable for payment of the Team Match Fee relating to the cancelled fixture. If notice of cancellation is received fewer than 7 days before the fixture, your team captain will be liable for payment of: your Team Match Fee; and the Team Match Fee of your opponents who will not be able to play their scheduled fixture. Any payment required under this clause which is not settled in cash by your team captain at your next match will be charged electronically by Us.

5.1.7 Equipment Footballs and bibs, along with any other equipment present on the field of play or otherwise, are provided for the use of your registered players only and must not be removed from any venue. If any of your players is seen to be deliberating damaging equipment, he will be charged accordingly and is likely to face disciplinary action. Any such player may be permanently banned from participation in all Our football leagues.

5.2 If We cannot supply the Services because You have prevented Us (for example by causing delay, or by not doing something You were supposed to do), We can stop supplying the services until You have put the matter right (at your own cost). In this case, You will also pay Us for any costs or losses You have caused Us, and We will not be responsible for any costs or losses caused to You.

  1. Payments

6.1 During completion of the Registration Form, the Team Captain will pay a deposit of £10 via Our online provider called Stripe (the “Deposit”).

6.2 Teams are only required to pay the Deposit once, providing they remain in their specified league.

6.3 The Deposit amount will be deducted from the Team Match Fee payable for your first fixture, e.g. You pay a £10 Deposit online and then at your first match you pay the appropriate Team Match Fee (£34 for example) less the £10 Deposit, therefore for the first fixture (as per the example) you must pay £24 at the league venue.

6.4 The Deposit is non-refundable.

6.5 Subject to receiving our written acceptance of your Registration Form, the payment of the deposit will secure You a place in the league. Where a vacant place does not exist in your desired league, you will be placed in the next available position on the league waiting list.

6.6 You will be charged the relevant match fee (which is dependent on league format and venue) for every match in which your team is scheduled to take part (the “Team Match Fee”).

6.7 Your team captain is responsible for paying Us the Team Match Fee on the day of the relevant match at least 10 minutes before its scheduled start.

6.8 We can increase the amount of the Team Match Fee, but We will not do this more than once every 12 months. We will send You a Notice of the increase. If You disagree with it, You must send Us a Notice within 2 weeks of the date of our Notice. We will then be able to end the contract by giving You 4 weeks’ Notice.

6.9 If You fail to pay the Team Match Fee in full on time in accordance with clause 6.7:

6.9.1 We are entitled to forfeit Your match and award points and a 3 – 0 win to Your opponents;

6.9.2 You allow Us to charge the unpaid Team Match Fee by debiting the bank account of the Team Captain directly via the payment details we hold on Stripe..

6.10 If you fail to pay your Team Match Fee in full, twice in one season, we will be entitled to terminate this contract straight away as this is considered a serious breach for the purpose of clause 17.1.9.

6.11 You are not allowed to hold back any payment due to Us as a set-off or credit or counterclaim in relation to money which You think We owe to You unless the law allows it. However, We may set off any amount You owe Us against any amount We owe You.

  1. Safeguarding, and Equality and Diversity

7.1 We support and abide by the Football Association’s guidelines and policies on safeguarding children and vulnerable adults. We recommend that You have a Child Protection policy.

7.2 We support and abide by the Football Association’s guidelines and policies on Equality and Diversity. We recommend that You have a Equality and Diversity policy.

  1. Photographs

8.1 You agree that We may use any photographs taken by Us or Our representatives, of individual players or your team in any of Our publicity or advertising documentation, our website and social media pages.

  1. Spectators

9.1 Spectators are permitted to attend, however, they must not interfere with any aspect of the league and must not venture beyond the spectator barriers or similar boundary.

9.2 We reserve the right to refuse any spectator entrance to any of our venues or remove them from our venues, when we deem them to be:

9.2.1 under the influence of alcohol or drugs;

9.2.2 abusive and/or aggressive towards any members of staff, players or other spectators.

  1. Data Protection

10.1 We and You will not breach any rules made under the law known as the Data Protection Act 1998 (which protects consumer data) whilst working under this contract.

  1. Privacy Policy

11.1 At Ultimate Football We are committed to protecting and respecting Your privacy. This ‎Policy explains when and why We collect personal information about people who visit Our ‎website and use Our services, how We use that information, and the conditions under ‎which We may disclose it to others and how We keep it secure. 


11.2 We may change this Policy from time to time so please check this page occasionally to ‎ensure that You are happy with any changes. By using Our services and website, You are ‎agreeing to be bound by this Policy. 


11.3 Any questions regarding this Policy and Our privacy practices should be sent by email to ‎office@ultimatefootball.co.uk or by writing to Us at Our registered address. 


11.4 How do We collect information from You? 


11.4.1 We obtain information about You when You use Our services and website, or when You ‎contact Us about queries, products, services, if You subscribe to Our newsletter, or if You ‎register as a captain or player.‎


11.5 What type of information is collected from You? 


11.5.1 The personal information We collect might include Your name, address, email address, IP ‎address, date of birth, and information regarding what pages are accessed and when. If You ‎use Our online payment portal or pay for services by card at Our venues or via an invoice ‎We may send You, Your card information is not held by Us, it is collected by Our third party ‎payment processors, who specialise in the secure online capture and processing of ‎credit/debit card transactions. 


11.6 How is Your information used? 


11.6.1 We may use Your information to:‎

  • process a payment/registration that You have made;‎
  • inform Hertfordshire Football Association of any disciplinary issues;‎
  • inform Hertfordshire Football Association regarding team captain details;‎
  • to carry out Our obligations arising from any contracts entered into by You and Us;‎
  • dealing with entries into a competition or special offer;‎
  • seek Your views or comments on the services We provide;‎
  • notify You of changes to Our services;‎
  • send You communications which You have requested and that may be of interest to ‎You. These may include information about promotional campaigns and other ‎relevant content that You may find interesting about Our goods and services;‎

11.6.2 We review Our retention periods for personal information on a regular basis. We are legally ‎required to hold some types of information to fulfil Our statutory obligations (for example ‎the purchase information). We will hold Your personal information on Our systems for as ‎long as is necessary for the relevant activity, or as long as is set out in any relevant contract ‎You hold with Us.‎

11.7 Who has access to Your information? 


11.7.1 We will NOT sell or rent Your information to third parties. 


11.7.2 We will NOT share Your information with third parties for marketing purposes. 


11.7.3 When You are using Our secure online website to make a purchase, Your purchase is ‎processed by a third party payment processor, who specialises in the secure online capture ‎and processing of credit/debit card transactions. If You have any questions regarding secure ‎transactions, please contact Us. 


11.7.4 We may transfer Your personal information to a third party as part of a sale of some or all of ‎Our business and assets to any third party or as part of any business restructuring or ‎reorganisation, or if We are under a duty to disclose or share Your personal data in order to ‎comply with any legal obligation or to enforce or apply Our terms of use or to protect the ‎rights, property or safety of Our supporters and customers. However, We will take steps ‎with the aim of ensuring that Your privacy rights continue to be protected. 


11.8 Your choices 


11.8.1 You have a choice about whether or not You wish to receive information from Us. If You do ‎not want to receive direct marketing communications from Us about Our products, then ‎You can select Your choices by ticking the relevant boxes situated on the form on which We ‎collect Your information or unsubscribing and updating Your profile information by ‎contacting Us.‎


11.8.2 We will not contact You for marketing purposes by email, phone or text message unless You ‎have given Your prior consent. We will not contact You for marketing purposes by post if ‎You have indicated that You do not wish to be contacted. You can change Your marketing ‎preferences at any time by contacting Us by email.‎

11.9 How You can access and update Your information 


11.9.1 The accuracy of Your information is important to Us. We are working on ways to make it ‎easier for You to review and correct the information that We hold about You. In the ‎meantime, if You change email address, or any of the other information We hold is ‎inaccurate or out of date, please email Us. ‎

11.9.2 You have the right to ask for a copy of the information We hold about You.‎

11.10 Security precautions in place to protect the loss, misuse or alteration of Your information.


11.10.1 When You give Us personal information, We take steps to ensure that it’s treated securely. ‎Any sensitive information (such as credit or debit card details) is encrypted and protected ‎by Our online payment processors. ‎

11.10.2 When You are on a secure page, a lock icon will appear on the bottom of web browsers such ‎as Microsoft Internet Explorer.‎

11.10.3 Non-sensitive details (Your email address etc.) are transmitted normally over the Internet, ‎and this can never be guaranteed to be 100% secure. As a result, while We strive to protect ‎Your personal information, We cannot guarantee the security of any information You ‎transmit to Us, and You do so at Your own risk. Once We receive Your information, We ‎make Our best effort to ensure its security on Our systems. Where We have given (or where ‎You have chosen) a password which enables You to access certain parts of Our websites, ‎You are responsible for keeping this password confidential. We ask You not to share Your ‎password with anyone. 


11.11 Profiling 


11.11.1 We may analyse Your personal information to create a profile of Your interests and ‎preferences so that We can contact You with information relevant to You. We may make ‎use of additional information about You when it is available from external sources to help ‎Us do this effectively. We may also use Your personal information to detect and reduce ‎fraud and credit risk. 


11.12 Use of ‘cookies’ 


11.12.1 Like many other websites, Our website may use cookies. ‘Cookies’ are small pieces of ‎information sent by an organisation to Your computer and stored on Your hard drive to ‎allow that website to recognise You when You visit. They collect statistical data about Your ‎browsing actions and patterns and do not identify You as an individual. This helps Us to ‎improve Our website and deliver a better and more personalised service. 

11.12.2 It is possible to switch off cookies by setting Your browser preferences. Turning cookies off ‎may result in a loss of functionality when using Our website. 


11.13 Links to other websites 


11.13.1 Our website may contain links to other websites run by other organisations. This privacy ‎policy applies only to Our website‚ so We encourage You to read the privacy statements on ‎the other websites You visit. We cannot be responsible for the privacy policies and practices ‎of other sites even if You access them using links from Our website.‎

In addition, if You linked to Our website from a third party site, We cannot be responsible ‎for the privacy policies and practices of the owners and operators of that third party site ‎and recommend that You check the policy of that third party site. 


‎11.14 Aged 16 or Under 


11.14.1 We are concerned to protect the privacy of children aged 16 or under. If You are aged 16 or ‎under‚ please get Your parent/guardian’s permission beforehand whenever You provide Us ‎with personal information. 


11.15 Transferring Your information outside of Europe 


11.15.1 As part of the services offered to You through this website, the information which You ‎provide to Us may be transferred to countries outside the European Union (“EU”). By way of ‎example, this may happen if any of Our servers are from time to time located in a country ‎outside of the EU. These countries may not have similar data protection laws to the UK. By ‎submitting Your personal data, You are agreeing to this transfer, storing or processing. If We ‎transfer Your information outside of the EU in this way, We will take steps to ensure that ‎appropriate security measures are taken with the aim of ensuring that Your privacy rights ‎continue to be protected as outlined in this Policy.‎

11.15.2 If You use Our services while You are outside the EU, Your information may be transferred ‎outside the EU in order to provide You with those services. 


11.16 Review of this Policy 


We keep this Policy under regular review. This Policy was last updated in May 2020.‎

  1. Insurance

12.1 We have Public Liability cover for all our matches for the sum of £10 million.

12.2 This insurance does not cover individual teams or person to person public liability, personal accident or injury while taking part in a match. You participate in our leagues at Your own risk and it is the responsibility of each of You to ensure that You have appropriate personal insurance cover in place.

13.Intellectual Property

13.1 We own all intellectual property rights arising from our Services.

13.2 Your use of intellectual property rights owned by someone else depends upon Us getting a licence from the owner for You to use those rights.


14.1 We each agree to keep the other’s confidential information and knowhow confidential, and not to disclose it to anyone else unless they need to know about it to carry out this contract. This Agreement continues after the rest of the contract has ended.

  1. Term

15.1 The contract starts on the date when We Send you a written acceptance of your Registration Form and will continue for the season specified in the Registration Form (the “Initial Term”), unless it is ended earlier under clause 16 or under clause 17.

15.2 Unless You provide Us with a written notice not less than 14 days prior to the end of a season, that You intend not to continue in the league, your team will automatically be enrolled in the fixtures of the new season.

15.3 If You provide Us with a written notice to leave the league at the start of the new season, the 14 day notice period referred to in clause 15.2 still needs to be complied with and clause 16 will apply.

15.4 Termination of this contract will not affect any rights or obligations that You or We have already acquired under it.

15.5 On termination, You and We must return each other’s equipment, materials and confidential information. You must also pay any outstanding sums owed to Us as soon as possible.

  1. Termination with notice period

16.1 Either You or We may end this contract by sending a 14 day written notice to the other.

16.2 Your team is required to pay and play for their scheduled fixtures during the 14 day notice period referred to in clause 16.1.

16.3 If Your team fails to pay and play for their scheduled fixtures during the 14 day notice period referred to in clause 16.1, You will be charged for the relevant Team Match Fees and that of Your scheduled opponents.

17.Financial Problems and Breach

17.1 If any of the events listed below takes place, or if We think that any of them is likely to happen, We can cancel or suspend our Services or send You a Notice to end the contract straight away and You must immediately pay Us all sums that You owe Us for Services We have supplied to You. The events are:

17.1.1 You stop, or threaten to stop, paying your debts (this includes your failure to pay Us for the Services on time in the way described in clause 6);

17.1.2 You are unable to pay your debts when they arise, or You are deemed to be unable to pay your debts under the legislation;

17.1.3 You negotiate with any creditors to whom You owe money to reschedule your debts to them, or You enter into any arrangement or compromise with your creditors concerning your debts;

17.1.4 a petition is filed, a notice is given, a resolution is passed or an order is made for your company to be wound up (except if that happens as part of You combining with another company whilst You are still solvent), or for your bankruptcy;

17.1.5 one or more of your creditors or someone else You owe money to becomes entitled to appoint an administrative receiver or takes possession of any of your assets, or any other legal action is taken against your assets;

17.1.6 a court application or order is made for the appointment of an administrator over You and your affairs;

17.1.7 You stop carrying on business, or threaten to do so;

17.1.8 You die or lose physical or mental capacity (if You are an individual);

17.1.9 You seriously breach your contract with Us;

17.1.10 You or any of your team members does not comply with the law with regard to the non-permitted consumption of alcohol to under 18s;

17.1.11 You or any of your team members uses or deals in any drug form, commits theft and other criminal acts, vandalism or violence.

17.2 Similarly, if We do any of the things listed in clause 17.1, You can send Us a Notice to end the contract straight away.

18.Liability Limitations: Your attention is particularly drawn to this clause

18.1 These Conditions do not limit our responsibility for things that the law says We cannot exclude. These include:

18.2.1 death or personal injury caused by our negligence, or the negligence of our employees, agents or subcontractors;

18.2.2. fraud or fraudulent misrepresentation; or

18.2.4 or any other matter that the law says We can’t exclude.

18.3 Subject to clause 18.1:

18.3.1 We shall under no circumstances whatsoever be liable to You, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, for any loss of profit or any indirect or consequential loss arising from or in connection with our contract with You; and

18.3.2 our total liability to You in respect of all other losses arising from or in connection with the contract whether in contract, tort (including negligence), breach of statutory duty, or otherwise, will not exceed three times the total of match fees payable in any one season, that being 10, 12 or 14 weeks, dependant on the specific league played in.

18.4 The terms implied by sections 3 to 5 of the Supply of Goods and Services Act 1982 are, to the fullest extent permitted by law, excluded from the contract.

18.3 Neither of Us will be liable to the other for failure or delay in carrying out this contract which is caused by an event beyond our reasonable control, which We could not have foreseen or which was unavoidable. This includes extreme adverse weather conditions, decisions of the Football Association, industrial disputes, energy or transport failures, acts of God, war, terrorism, civil unrest, explosions, mechanical breakdown, natural disasters, deliberate damage, or failures of suppliers or sub-contractors to do what they are supposed to.

18.4 This clause 18 shall survive termination of the contract.

  1. Assignment and other dealings

19.1 We are allowed to assign, transfer, charge or sub-contract our rights and obligations under this contract, but You may not do any of these things unless We have previously agreed in writing that You can.

  1. Third parties

20.1 Nobody other than We and You may rely on any terms of this contract.

  1. Notices

21.1 If either of Us wishes to give a notice to the other under the contract, We must give it in writing and either deliver it, send it by first class post to the other’s registered office (or another address specifically given to the sender for this purpose) or send it by email. If You want to send Us a notice by email, the notice shall be sent to office@ultimatefootball.co.uk. If We want to send You a notice by email, We will send it to You at the email address specified for that purpose in Your Registration Form. Delivery by post will be regarded as completed by 9:00 am on the second day after posting. This arrangement does not apply to the service of any documents in legal proceedings.

  1. Waiver

22.1 Delay in exercising a right under the contract will not take away that right or any other right.

  1. No partnership or agency

23.1 This contract is not an agency, employment, partnership or joint venture Agreement.

  1. Severance

24.1 If any provision or part-provision of this contract is or becomes invalid, illegal or unenforceable, it shall be deemed modified to the minimum extent necessary to make it valid, legal and enforceable. If such modification is not possible, the relevant provision or part-provision shall be deemed deleted. Any modification to or deletion of a provision or part-provision under this clause will not affect the validity and enforceability of the rest of the contract.

  1. Changes

25.1 We may change these terms from time to time and you must check them for changes because they are binding on you.

  1. Applicable Law

26.1 This contract is governed by English law and the courts of England and Wales will have the exclusive right to deal with any disputes arising from it.

  1. Contact Us

27.1 Please email us at office@ultimatefootball.co.uk to contact us about any issues.

Contact telephone number: 07535 556677

  1. Who We Are

Ultimate Football is operated by Kaash Investments Limited, a UK Limited company registered in England under company number 11036118.

Our registered office is at: 21a Maxwell Road, Northwood, United Kingdom, HA6 2XZ.

Ultimate Football is operated by Kaash Investments Limited, a UK Limited company registered in England under company number 11036118.

Our registered office is at: 21a Maxwell Road, Northwood, United Kingdom, HA6 2XZ.



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